Real Estate Assistant/Executive Administrator
Job Overview
We are in search of a dynamic and detail-oriented individual passionate about the real estate industry to join our team as a Real Estate Assistant/Executive Administrator. The ideal candidate will have a working knowledge of real estate transactions, with a salesperson license being advantageous but not mandatory. The role demands a solution-oriented mindset that can track project milestones effectively. This hybrid position offers some scheduling flexibility. The salary range is $40,000 - 70,000, commensurate with experience.
Key Responsibilities
Marketing:
- Manage lead flow to agents and track source reporting.
- Promote agents through various channels.
- Update and manage website content.
- Post and manage blog content (content provided).
- Monitor and manage campaigns.
- Handle social media accounts.
- Update, print, and assemble marketing materials.
- Create promotional flyers.
- Promote listings and generate seller reports.
Agent Accountability:
- Generate regular activity reports.
- Schedule meetings with Broker.
- Facilitate communication with agents.
Transactions:
- Ensure compliance with correct forms, signatures, and complete document sets.
- Follow up on important dates and inform agents and Trillium owners.
- Facilitate agent commission payments.
- Manage tasks as required.
Systems:
- Create or implement new processes to improve workflow.
- Enhance client and agent utilization of systems.
- Track and report metrics.
Office Management:
- Research vendors and provide selection recommendations.
- Manage office supplies and equipment.
- Oversee room reservations.
- Manage lockboxes and yard/Open House signs.
Property Management:
- Enter rent and invoices into the system.
- Handle check and report printing.
Owner Support:
- Assist with project completion, email management, scheduling, travel arrangements, and occasional research.
- Manage social media posts, track tasks, manage the database, and handle one-off projects.
Systems and Software:
CRM, Transaction management, KPI tracking, DocuSign Secure signing platform, Microsoft Office Suite, Slack, MLS, Property management software
Qualifications:
- Relevant experience in real estate transactions and administration.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Proficiency with systems and software listed above.
- Ability to work independently and in team settings.
- Flexibility and adaptability in a dynamic work environment.
Perks:
- Hybrid work environment with flexible scheduling.
- Opportunities for career growth and development.
- Collaborative and supportive team culture.
- Great location with free parking
If you are an organized, detail-oriented professional with a passion for real estate and a knack for administration, we would love to hear from you. Apply today to join our team and contribute to our success.
